Media & Entertainment
Production Services Vendor Bidding Platform
A streaming company shifting from licensing content to producing it had to procure film and video production services — everything from music composition to equipment rental — across thousands of vendors worldwide, using a manual, relationship-driven process. We delivered the platform that replaced it in 14 weeks.
Global streaming service with 80+ million members across 130+ countries
14
Weeks to MVP
70%
Less procurement time
3×
Vendor participation
130+
Countries
The challenge
- Manual vendor management
- Procuring production services globally ran on relationships and spreadsheets, with no process that scaled past the people who knew the vendors.
- No central visibility
- Nothing gave a single view of vendor capability, history or availability, so the same evaluation work was repeated on every project.
- Competitive bidding gaps
- Running a genuine competitive process was impractical, which removed the main lever on price.
- Growth outpacing the process
- Original-content production was scaling faster than manual procurement could absorb.
- Quality control
- Vendor performance was hard to track, so selection could not be driven by evidence.
- Global complexity
- Vendors spanned countries, time zones and specialities, each with different onboarding and compliance expectations.
How we approached it
- 1Requirements and architecture
- 2Core platform
- 3System integration
- 4Quality assurance and delivery
- 1
Requirements and architecture
Interviews with the content-partner operations team, then an architecture sized for global scale rather than the pilot.
- Stakeholder interviews and use-case elaboration
- Architecture designed for scale from the start
- Integration planned against the client’s existing systems
- MVP feature prioritization against a 14-week window
- 2
Core platform
Three separate user experiences, because a vendor, a production manager and an administrator want different things from the same data.
- Vendor portal — profiles, speciality configuration, bid submission, work-order acceptance, schedule commitments, performance history
- Production manager dashboard — project creation, requirement definition, vendor pre-filtering, bid evaluation, scoring and ranking, approval workflow
- Administration — service categories, user accounts, vendor onboarding, configuration, reporting
- 3
System integration
Connected to what the client already ran, so the platform joined their operation rather than sitting beside it.
- Single sign-on through the client’s existing identity provider
- Role-based access control and multi-factor authentication
- Automated vendor setup and data synchronization with existing systems
- Compliance verification and payment-system preparation
- 4
Quality assurance and delivery
Tested against the conditions it would actually meet — global scale, real workflows, enterprise security review.
- Functional testing across every workflow
- Performance testing for global scale
- Security testing and compliance verification
- User acceptance testing, deployment preparation, knowledge transfer
How it was built
Used by
- Vendor portal
- Production manager dashboard
- Administration
RESTful API over microservices · cloud-native
Connects to
- Client's identity provider (SSO, MFA)
- Existing vendor systems
- Compliance verification
- Payment systems (prepared)
- Microservices
- Independently deployable services, so the platform could grow by part rather than by rewrite.
- API-first
- Every capability exposed as a RESTful service before any interface consumed it.
- Cloud-native
- Built for global distribution, with no infrastructure for the client to manage.
- Security-first
- Enterprise-grade controls designed in, not added at review.
Technology stack
What it delivered
Delivery
- 14-week delivery
- MVP launched on time, meeting the agreed requirements.
- 70% procurement time reduction
- Vendor selection that took days compressed into a structured, tracked process.
- 3× vendor participation
- More vendors bidding on each requirement, which is what makes competitive pricing real.
Business impact
- 20–30% cost savings
- Achieved through competitive bidding rather than negotiated rates.
- 130+ countries
- Vendors managed across the client’s full operating footprint.
- Evidence-based selection
- Vendor choice driven by performance data instead of familiarity.
Technical
- Zero workflow disruption
- Integrated without interrupting the operations already running.
- Fully cloud-based
- No infrastructure management handed to the client.
- Real-time bidding
- Vendors respond immediately rather than in a scheduled cycle.
While others deliver consulting, we deliver working solutions.
Production-ready in weeks. Talk directly to the senior architects who will do the work.